The Clerk of the House is a nonpartisan, nonpolitical constitutional officer appointed by the Speaker, with the consent of the members, which is responsible for performing all of the ministerial duties of the House. The Clerk's Office includes the Legislative
Process Division and the Public Engagement Division, along with the Duplicating & Print Services Unit, Graphic Services Unit, and the Photography Unit.
The Deputy Clerk, with the help of the Assistant Clerk, directly oversees the Legislative Process Division, which consists of the following areas: Calendar, Committee Management, Engrossing & Enrolling, House Bill Actions, House Bill Companion Analysis,
House Messages, Journal, Member Management, Records Management, and Verification.
Calendars are used in the legislative process to provide official notification of bills to be considered during session and in committee and subcommittee meetings. Different types of calendars include: claim bill calendar,
consent calendar, daily calendar, interim calendar, local bill calendar, special order calendar, and trust fund bill calendar.
Committee Management keeps records of member appointments. These appointments are then published to the House website MyFloridaHouse.gov, in the House Calendar, and in the House Journal.
Engrossing a bill is the process of incorporating amendments adopted by the body into a bill.
Once a bill has passed, it is enrolled in the house of origin under the supervision of the Clerk of the House or the Secretary of the Senate. After it has been enrolled and signed by officers of both houses, it is
then sent to the Governor for action and transmitted to the Secretary of State. The version of the bill sent to the Governor is referred to as an enrolled bill.
House Bill Actions are recorded in House and Senate Leagis. This includes filed bills, committee references, Committee & Subcommittee Actions, and Chamber actions, Governor's actions, and companion cross-referencing.
House Bill Companion Analysis is the manual process of identifying bills that contain the same or similar provisions, language and/or objective, performing markup of the bill text, determining to what degree the bills
are related, and recording this relationship as part of the bill information.
House Messages are the formal communications that travel between the houses regarding actions taken on bills.
The Journal is required by Art. III, s. 4(c) of the Florida Constitution and is the legal record of the proceedings of the House. The Constitution provides that the first reading of a measure may be met by publication
in the Journal. The Journal records formal action that takes place on the House floor, including titles of bills introduced and considered a record of members' motions and votes on measures, and other business before
the Florida House of Representatives.
Member Management stores the biographical information of each member. This information is used to populate the Representatives' member web pages on MyFloridaHouse.gov.
Records Management is responsible for securing and maintaining all legislation being considered by the House. This unit also maintains a record of administrative actions, keeps historical records, conducts research,
and prepares House statistics.
The Civics Program is directly overseen by the Chief of Public Engagement, and enables students to learn about the legislative process through mock legislative sessions and other educational resources. It also includes
the Page & Messenger Program which provides the opportunity for students to observe state government in action during the 60-day regular legislative session.
The Duplicating and Print Services Unit, is directly overseen by the Clerk of the House. This unit serves as the House duplicating center in addition to assisting with the preparation of House publications. This unit
supplies copies of floor amendments, vote sheets, meeting packets, individual House bills, and other related materials when the House is in session. They are also responsible for the distribution of Calendars and Journals as well as
processing orders for copies of all House publications, stationery, and business cards.
The Graphic Services Unit is directly overseen by the Clerk of the House. This unit prepares graphics for the use of official publications of the Florida House of Representatives.
The Photography Unit is directly overseen by the Clerk of the House. This unit is charged with keeping a photographic record of significant legislative events. In addition, they maintain the historic photos archives.
The administrative staff in the Clerk's Office assists the public with information requests, provides statistical information, assists in bill tracking, and directs research questions to the appropriate individual or office.
The Clerk's Office remains committed to broadening knowledge about the history of the House, as well as legislative and parliamentary process, and it is often called upon to serve as an educational resource.